Software License Managment

Earlier in the semester, we discussed licenses and copyright in regards to our code and documentation. I’ve wanted to write a post on licenses, but finding a post that did more than describe the definitions and uses of licenses was difficult. Luckily, I have found a blog that describes software license management, the best practices, and some drawbacks when managing licenses. From those sections, I want to highlight the parts that felt the most important. The blog is called, “Seven Best Practices for Managing Software Licenses” by Ibrahim Ogunbiyi, a data scientist and IT support specialist.

The post starts off with defining software license management as the process of controlling, tracking, auditing, and managing the use of software in an organization. They highlight the importance of using SLM in many ways, but the one that stood out to me was to ensure the software is secure and has no malicious code. If there is no liability in the rights listed by the license or the lack of one, I can imagine how it would be important to sift through each one to ensure the code is safe to use. Another one that felt important was keeping track of software due dates. Having your team or company rely on access to software only to have it pulled from you could be expensive and time wasting. If you fail to stop after your access is revoked, you could be held liable and sued.

The potential setbacks of SLM were the cost, complexity, and compliance risk. In an organization or large company dealing with a myriad of different license types and potentially using them in combination with each other, I can see how those issues could come up.

The best practices discussed in the post that I found most important were documentation and training. Any issues that arise when dealing with license issues would be incredibly hard to fix if you cannot find relevant information. Keep track of everything, within reason. I have worked in a company that had one person in our location who was fully trained to use the company’s software. She was berated with questions about how it worked without every employee getting a full understanding of the system. She was the linchpin. After she left, so many things fell through the cracks and I can only imagine how detrimental that could be when dealing with licenses. Making sure everyone is on the same page with a full understanding of how licenses work will save companies a lot of time and money.

After reading this post, I felt like this would be especially helpful for people starting their own company. Understanding the complexities and importance of software development can only help in the future. Although I do not feel like I will be making decisions on implementing a software management system anytime soon, I will still keep what I learned in mind when dealing with licenses.

The blog post: https://www.wrangle.io/post/seven-best-practices-for-managing-software-licenses